Sunday, November 29, 2020

Delegating Supervision and Work Review

 29.11.2020

5.30 -7.00

Participants - LZ/RZ/TH/AN/FS

In principle 

 - Delegate to RZ, AN and TH on 3 areas and to FS on some cross-cutting areas. ZJ to help in 1 & 2 to plug gaps. 

Immediate Tasks for each Leader 

Go Through and review the follow
- update the SWOT and Priority Tasks 
- Documentation is on OSF 
- Identify Priority Tasks 
- Need to update the TB / FC 
- Monthly Reports 
- Reporting - Output Oriented. 

- Come up with 
          A format for Monthly Reporting 

1. Staff Allocation 

1.  Admin, HR, Legal - RZ - FS with inputs from TH and ZJ

2.  Research + Publications + Conferences + Data Acquisition - AN - KW + inputs from ZJ

3.  IT + Communication
 
Can Delegate (Communication - NA  + MV Communication - NA  + Instrumentation - AJ  +  Hardware - ZI + AJ +  Data Management - AJ + UA,  IT - TH )TBs
                       FC - Website  - TH - with Disease (NA), UA, AM, SS, AJ  
                          + other websites 

2. Decide on Targets by Theme for the Month of December 
   - what is pending - see TB and FC 
   - what are the targets for Dec 
                 Admin - Operational Tasks  
                 HR -  Appointment + Communicate the Vacancies + Obtain Suitable Responses 
 Finance -  Salaries + Seylan Bank Documentation (FS) + Obtain Reserve 
 Legal - 
Cross-Cutting - Visit Digana Office + Get Mail + Pay Bills + Check Video + Clean Office 
                       - Work Reporting + OCW 
   - review 

3. Allocating Work  + Deciding on Resources Needed + SWOT 

4. Monitoring Work  TB 

Cross-Cutting - FS + ZJ 
Digana Office - TH 
Akurana Office - RZ + FS 
Re-Org - RZ + FS + AM 
OCW - AM + SS + ZJ  
Work Reporting - FS 

5. Communicate with the other staff members - and get their feedback. 

6. Knowledge Management 
  - OSF + Blogs - decide what we are going to maintain 

7 Personnel Needed 
Wishlist for Hires - HR needs to undertake a campaign - 
Graphics / AV person - TH 
Writer - Non-Scientific - LZ 
Writer - Scientific - LZ 
Admin - HR / Accounts - RZ / FS
Legal - Junior Lawyer  - RZ 
Researcher - Quantitative - LZ 
Personal Assistant - LZ