Delegating Supervision and Work Review

 29.11.2020

5.30 -7.00

Participants - LZ/RZ/TH/AN/FS

In principle 

 - Delegate to RZ, AN and TH on 3 areas and to FS on some cross-cutting areas. ZJ to help in 1 & 2 to plug gaps. 

Immediate Tasks for each Leader 

Go Through and review the follow

- update the SWOT and Priority Tasks 

- Documentation is on OSF 

- Identify Priority Tasks 

- Need to update the TB / FC 

- Monthly Reports 

- Reporting - Output Oriented. 

- Come up with 

          A format for Monthly Reporting 

1. Staff Allocation 

1.  Admin, HR, Legal - RZ - FS with inputs from TH and ZJ

2.  Research + Publications + Conferences + Data Acquisition - AN - KW + inputs from ZJ

3.  IT + Communication

 

Can Delegate (Communication - NA  + MV Communication - NA  + Instrumentation - AJ  +  Hardware - ZI + AJ +  Data Management - AJ + UA,  IT - TH )TBs

                       FC - Website  - TH - with Disease (NA), UA, AM, SS, AJ  

                          + other websites 

2. Decide on Targets by Theme for the Month of December 

   - what is pending - see TB and FC 

   - what are the targets for Dec 

                 Admin - Operational Tasks  

                 HR -  Appointment + Communicate the Vacancies + Obtain Suitable Responses 

 Finance -  Salaries + Seylan Bank Documentation (FS) + Obtain Reserve 

 Legal - 

Cross-Cutting - Visit Digana Office + Get Mail + Pay Bills + Check Video + Clean Office 

                       - Work Reporting + OCW 

   - review 

3. Allocating Work  + Deciding on Resources Needed + SWOT 

4. Monitoring Work  TB 

Cross-Cutting - FS + ZJ 

Digana Office - TH 

Akurana Office - RZ + FS 

Re-Org - RZ + FS + AM 

OCW - AM + SS + ZJ  

Work Reporting - FS 

5. Communicate with the other staff members - and get their feedback. 

6. Knowledge Management 

  - OSF + Blogs - decide what we are going to maintain 

7 Personnel Needed 

Wishlist for Hires - HR needs to undertake a campaign - 

Graphics / AV person - TH 

Writer - Non-Scientific - LZ 

Writer - Scientific - LZ 

Admin - HR / Accounts - RZ / FS

Legal - Junior Lawyer  - RZ 

Researcher - Quantitative - LZ 

Personal Assistant - LZ