Management Updates

 Did Lack of Follow-up on Web Tasks Undermine our Proposals?

There is a  likelihood that we got some of our proposals this year refused to

AusAid - 2

Asia Foundation

US org 

US Embassy - AEIF

one more to the Maldives

because despite all the work going to the deadline - we took off our focus thereafter to

get our websites consistent, especially with

Staff in the proposals did not match with those in the proposals sent from

DS, TCG 

Our cleanair.lk is broken in front - huge holes. 

There could be other reasons as well -

but this work was so easy to do - and there have been failures on

my part, IT supervisors part, proposal coordinators part.

 

Staff is not consulting with the TB and TPPI is being done just to get its ticket off rather than solving problems.

AM is not able to maintain her own cards - she is fanciful in terms of assigning people work. TH you need to take over. We have to get AM and UA back to technical work. We shall have to sacrifice the SM work which is all that they are doing.

Fixing the Problem

It is clear to see who the problem cases are just seeing who are not reporting - if they report properly, it shall give us a chance to help them with prioritization and understanding what is needed.

1. Learning Problems

There are others who have learning problems or just problems in applying their intelligence

Those who are not able to read and understand emails and our guidance material.

We have been careful of taking in those who have the language skills - but it is a question of

2.  Technical Inaptitude 

UA says he does not know how to filter the cards on the TB after trying - AM had done it properly.

This is a poor reflection on our IT staff.

There are staff members who are not trying to learn.

3. Indiscipline and Pretense

We may be having some bad eggs as well.

 

Proposals and Sustainability of FECT

As you know if we don't get proposals funded this year, despite 5-6 submissions.

Our organization is not sustainable,   at this scale. So we cannot dawdle. Else this boat shall take water.

We have to start with corrections including strict advice, careful checking.

We also have to not extend the staff members who are not doing their work and to give them time to find alternatives or give them a consultancy if they can do some part of their assignment.

 

Until we get our house in order - we may need to be careful about investing in further proposals.

Re: Few Management Updates

 There is at least one more email chain for management updates - but it seems that this is not updated since February. 

FS - do we have these updates on the blog.

https://fectmgmt.blogspot.com/

Even content on this chain is not included

Can you scavenge the emails since this was updated and you can post?

Key Issues

Reporting

Has been falling apart for too many - my request to take on weekly TB filtering was ignored in April and subsequently. 

As Supervisors, people are going to take you as an example. It is damaging if you do not follow the rules.

As for the folks who are repeate6-monthly falling short, we have to ask where the supervision is falling short as well. We can improve that but we may have to have some corrective action.

When we penalize staff, there have been negative reactions before. Thus preference is to

part with folks. We have to treat them as adults.

FS - it's time to put out the 6-month Report Format for Jan to Jun - for all but the Interns

TPPI reporting and TB maintenance 

is falling short - it does not reflect our urgent and important needs and the staff are not consulting or representing work.

There are four  clusters

Admin

IT 

Outreach

Research

All of these are falling short - in the TB's and monthly reports. 

Staff

We are quite short with recent departures

ZI, KW, SV

In terms of taking responsibility,

I don't see ZA, UA stepping up when given the opportunity. AM is good at times and not attentive at other times. Key tasks in Web such as fect.lk and fect.mv have not been touched.

ZA - TH last month you had wanted to wait for improvement - As I see it, he is good to go and set up instruments - so we can put him back on that track. I can talk to him after you let me know.

HH and PR seem to have the potential to help administer. 

We shall try out PR and HH to manage some of the TPPI.

To manage  publications,

Given two week WFH, People working for the govt such as

CG and SV may be available to complete our tasks - so we can use them for the pubs work 

Hiring

There is a lot to do - for IT - we can use some Interns - we may have a couple of NIBM interns to check out - if not the NIBM interns look strong - and some may be willing to start earlier than the end of August. 

We do need to hire the

Legal Officer -

Writer

We can include these in the work plans for HR and the respective TB.

Maldives

With SL as is, MV is an opportunity for work going forward. 

We can do a launch there - on the 15th, a new website, maybe a new magazine, DL and a publication by September.

NA has started on the MV SWOT - needs to be cleaned.

She has stated that there is a tone done there so it is an opportunity.

Pl give feedback.

Infrastructure

My requests in the email are going into thin air - e.g - nobody responded about the power switch, power supply,

ZA is not trying to catch up on ZI or taking advantage of him.

Purchases

ZA'sit's support for research for purchases has been perfunctory - its not research he gives but

a final recommendation.