Management meeting

Participants -  LZ, TH, RZ, UA

Time - 1.50 pm -  3.10 pm

Discussed the transition of UA tasks, Recruitment ( Legal, IT, writer), IT staffing, purchases & proposal submission etc... 

Follow-ups from the discussion

1. Transition of UA tasks

• Websites - assemble the documents in paper format - discuss with TH, LZ 06.06.2023 morning
• Instrumentation & G-Drive folder - TH please check
• In both of these, what we need is a way to preserve the history of purchases, repairs, etc - since we discussed these before - pl point to online, or paper files for these.

2. Recruitment

• Check the applicants received & prepare  a list to interview
• Legal - Send vacancy letters to the BCAS & Open University
• Check any other places
• Don't make the list in the comprehensive format you used to - we can never keep up now.
• Dr phone interviewed a couple of people - and can show who it is
• Check with CA as to her status 
• Dr. said don't go for degree holders, we can make an exception for those looking for internships - there are a couple of SLIIT applicants

3. Purchase

•  Rank the TH sent purchase list as the necessity
•  Prepare the list of infrastructure costs ( CCTV, Mason work, Fixing the solar panel, etc...
•  For printer cartridges - Check the cartridges refill shop in thelumbugahawatta
•  Fix the dot matrix printer - check with Weerakoon
• Infrastructure-related planning is needed - TH and I should work on that today AM. 
• Finance projections are needed as well for the coming week and the next 3 months.

4. proposal submission

     - Check the before submitted on Pinga Oya ( send from TH - Disaster Services)

5. LZ personal tasks need to finish before going

• Seylan Bank matters
• Key Lock
• Power of Attorney
• Dr need to do the paperwork for transferring funds back to US in July for TCG.
• We need to ask about proxies as well - if so we can add a proxy as well before I go.

Hires / Staff / Infrastructure / Seylan Bank

 Hires 

I went through the list of applicants and talked to some of those who I found interesting. 

Asked three of them to come for interviews tomorrow at 11 AM and 3PM for internships. Kavindi from Kudugala and Asra from Udatalawinna 

Talked to few more whom I asked to send transcripts. Ahshan from Piimatalawa and Sriyani - there are a few more contact. 

We are in a bind - trying not to contain our expenditures but there are a few things to get done - dont want to burden the more senior staff with minor tasks - so we can look for interns - there are some folks who have graduated but dont have jobs close by - so they may come. 

Staff

SJ is willing to work from Trinco - but we have to give a portfolio for her. 

Infrastructure 

Stopping the water coming into the house during Rain. 

Seylan Bank

Need to get the account set up this week. 

Mangement Update

 Some comments below on topics from last week.

New:

Staff with Problems

Seems Farween, Navindu and Shirin are not meeting our expectations - we need to reduce problems.

Accounts Hire

We had interviewed a few of the accounts applicants and there are more to come. The SLIATE folks have a chance of staying longer than the University folks. SLIATE exams end on 22nd.

Sachini D.. who interviewed here, called me and she is desperate for a place for her training for Rajarata Univ in Accounts -  Problem was that she may not stay afterwards.  willing to work without pay - RZ lets discuss.

Appointment Letters

Need to finish these off.

Kudugala Encroachment

Wijetunga whose family oversees the paddy field called to say that the family there had started to encroach again after removing some of the concrete posts that we had planted.

This is about 5th time. 

That family also stopped us from planting the survey posts about 2 years ago. 

Hilmy and I own this and the shops next to Dialog.

We have to visit and then file a complaint to the police - this week.

Varakamura Encroachment

Faliq who is the neighbour seems to be encroaching on the access road and that prevents taking the vehicle into the property. Farook is quite frustrated and wanted me to come - tried to go the last 3 days without being able to due to

groggy state. Need to do this.

103,105 Matale Road

We need to get a complaint into the Police.

Running out of time on this.

Water Channel/ Drain to our property

While we have dealt with the Akurana PS complaint.

I am not too confident that our mason did the job properly - they seem to take instructions from those who intend ill.

Pl pay attention.

Management Update

STAFF

- Farween tried to fast-track her internship - so that she can join her husband - and as a result is taking excessive liberties and not doing her course or internship well - she has sent profuse apologies - she is not available for a bit and we may treat her future accordingly. 

- Shirin is also another one to assume an obligation on our part without fulfilling her end - now for about the 6th time, she failed to show up after promising to come. 

(Once again Hairu's axiom about why he and I should not hire Muslim female employees is proving right.) 

- Navindu needs attention - in terms of outputs, behavior and whether he can fulfill the intended role for which we got him - night shift

security person

- night shift security person Anura did not turn up the last two nights - I told him to fix his cough before coming - he also needs to stop sleeping as much during his shift - in any case, he is unhappy with his pay and uniform and wants to quit end of the month. Major General Malporu provides security for maysun studio and sithy gems - those guys are smartly dressed - our guy has been a mason in the past - and does not have the threat awareness that those in the Army have - or the discipline with uniform and being on duty. 

- The person that the postman brought-  Nandasena came by on Sunday and says he shall come to stay after telling his current employer - he was offline for some days - has had a cataract operation done. We need to fix up the laundry room - boarded door to be removed - keys found and need to put a bolt on the inside door coming to the house.

Follow up on Police Visit

- install cameras as planned

- send update to PS

- maybe we can visit their Surveyor Sandhya

Follow up on Flow Level Work

- Eng. JM Samoon tried to get us access to install the flow level instrument at Rahummanniya - it was put to the board and it seems that they had put it to a committee - and that committee insists we consult with ACJU head Shiyam Moulavi as the ACJU is leading the flood efforts. We shall not go that route - don't want to be beholden and our instrument and work should not be considered a part of flood mitigation but just research - so shall try to get a locale privately and install it at the Dunuwilla junction to start within the mosque there.

BTW NA we have some follow-up to the MASL letter - contact Udayanga to see whether that approval was given by D/HAOM

TH - Imesh said he can get us an account to access his online data portal.

Personal - Dentist and follow-up.

Think my dentist was careless last night with extra stuff from my temporary filling and am not able to sleep due to an ache around his temporary fillings. He recommended consulting Dr. Duminda Yasaratne to do a sleep study. Online was a stretch and the CCC center near Wembley said he only comes Sunday - so after trying to get through remotely, went to Asiri and booked for today - need to go there at 4pm. I have number 12 - and the waiting time could be 30 minutes or 120 minutes depending on who else turns up of 1-11 - did not pay Asiri yet. Since I am a "Dr" per my referral from my dentist - I got 10% off at Asiri!

Since I am going to Peradeniya road.

FS - pl check whether I can visit Seylan between 3.30-.4.30 today.

RZ - don't think the MV Accounts are ready yet for sending to a local auditor? Lets review.

I should be able to give you a ride.

IKI proposal

German proposal - IKI - lk orgs eligible - we need to show 60 Euro budgets for the last 3 years - at least for some years. It can be consolidated with other orgs. Proposal was due in 3 weeks.